Payroll Administrator

Job ID GPSD-0614193 Job type Full-time Regular Work country Hungary Position type Professional Work city Budapest Posted 22-Oct-2013 Travel No travel Job area Human Resources (non consulting) Business group Global Process Services Delivery Job category Human Resources Business unit HRSolns&Del Job role HR Service Administrator Job role skillset General Commissionable/Sales-Incentive jobs only No

Job description

As a member of the South Africa Payroll Team within the Global Process Service, Delivery, the prime responsibility of the Payroll Administrator is for the accurate and timely payment of employee salaries. The role therefore comprises: - Ensuring employee master data is correct - Ensuring all payments and deductions are correct and in line with company policy and country legislation - Owning specific work processes, being the payroll expert in these, and continually assessing to ensure maximum efficiency, and re-engineering if necessary - Participate in a wide variety of projects that impact payroll - Continually strive to deliver excellence in Customer Service - Maintain accurate controls. Each administrator will have responsibility for a specific group of employees. All administrators are expected to be skilled in all aspects of their payroll – enabling them to be able to cover any role. KEY RESPONSIBILITIES: - Establishing & maintaining payroll records - New hires / leavers / transfers - Validation of all payments and deductions - Ensure knowledge IBM’s policies and external taxation regulations – ensuring all payments are duly authorised, correct, and technically compliant. Includes:- Statutory Contributions / Allowances / Retirement Funds - Correct net payments at all times - Validate net pay using controls, simulations and exception reports. Target 100% correct data input. - Internal Controls - Have good working knowledge of all Internal Control requirements and ensure that all areas of payroll within own area of responsibility have acceptable levels of control. - VIP Premier Payroll - Acquire technical mastery on VIP payroll, with the ability to identify and offer solutions for basic issues / problems, and to run ad-hoc reports as and when required. - Be sufficiently knowledgeable to test and validate legal change and any other business process changes. Workflow Administration - Manage payroll workflows to ensure that all incoming and completed work items are sorted and filed appropriately and in line with audit requirements. - Process Owner: - Responsibility of being expert in multiple Africa payroll processes, owning and updating documentation, communicating changes and providing training to other payroll team members, continually looking to improve work processes to ensure the processes are working effectively at all times. - Query handling - Responsibility for call handling and email - Provide excellent Customer Service through call handling, meetings and emails KEY ATTRIBUTES: • Attention to detail, and accuracy in every aspect of the role, is essential. • Innovative – continually looking to analyse and improve work processes. • Flexibility to adapt to diverse tasks and changing direction depending on the fluctuating volumes of work. • Solutions – ability to deal with complex issues, identify solutions and implement. • Capacity – must be able to tackle large volumes of work and maintain concentration on individual tasks in order increase productivity by building rhythm • Customer service skills are paramount, with a desire to continually seek improvement of the service given to all (internal and external) customers • Team Player – work to pro-actively build team spirit within the country team (across processes) • Must build and maintain a high level of technical mastery on VIP payroll and all payroll legislation, statutory deductions etc. • Must be able to work under own initiative, with minimal supervision, in order to manage workloads to meet strict monthly and annual deadlines. • Due to the sensitivity of the data, the administrator must maintain complete confidentiality and exercise integrity and discretion at all times. • Strong technical skills : good Excel knowledge and reporting skills, data analytics, gap analysis

Required High School Diploma/GED At least 1 year experience in Payroll knowledge At least 1 year experience in Excel knowledge English: Fluent French: Intermediate

Preferred Bachelor's Degree

IBM is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.